Executive Virtual Assistant

Job Overview:

We are seeking a highly organized and experienced Executive Virtual Assistant to provide administrative support to our company’s executives. The successful candidate will be responsible for performing various administrative tasks, managing calendars, arranging travel, and handling correspondence. The Executive Virtual Assistant will be a crucial part of our team and must have excellent communication and organizational skills, as well as the ability to multitask and prioritize tasks effectively.

Roles and Responsibilities:

• Manage the executives’ calendars, including scheduling appointments, meetings, and travel arrangements.
• Act as a liaison between the executives and other staff members, clients, and vendors.
• Handle incoming and outgoing correspondence, including emails, phone calls, and letters.
• Prepare and edit documents, reports, and presentations as needed.
• Conduct research on various topics and provide relevant information to the executives.
• Manage and maintain confidential information, including sensitive financial and legal documents.
• Assist with project management, including tracking deadlines and providing status updates.
• Manage expenses and budgets, including reconciling credit card statements and processing invoices.
• Manage and prioritize tasks and projects for the executives.
• Act as a gatekeeper, screening calls and visitors, and redirecting or handling inquiries as needed.
• Prepare meeting materials and agendas, take minutes during meetings, and follow up on action items.
• Coordinate and plan events, including conferences, team-building events, and other company events.
• Perform other administrative tasks as assigned.

Requirements:

• Proven experience as an executive assistant or similar administrative role.
• Excellent communication skills, including the ability to communicate effectively with internal and external stakeholders.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in Microsoft Office and other relevant software applications.
• Experience in project management and event planning preferred.
• Bachelor’s degree in a relevant field preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and the ability to think creatively to find solutions.